South Beach / Mission Bay

Chair

Katherine Webster
Storytelling Media

Co-Chairs

Eoin O’Neill
O’Neill's Irish Pub

Eric Rubin
Tres Agaves

Committee

Sherri Cookson
Walgreens

Jeremy Walker
Paragon
Restaurant & Bar

Les Hennessy
Hennessy’s Wines

Dr. Robert Privratsky
Brannan St. Chiropractic

Darren Fanelli
Mission Creek Adult Day Health

Anne Marie Engel
Flourish

Click here to download this letter

The South Beach/Mission Bay Business Association is pleased to present its second annual “A Taste of South Beach and Mission Bay” Street Fair. This event will take place on Saturday, September 19th in historic South Park from 12:00 pm to 6:00 pm. The goal of the fair is to bring attention to this rapidly expanding area of San Francisco by inviting the community of South Beach and Mission Bay as well as neighboring SF Bay Area communities to participate in a quality celebration of local businesses and cuisine. Proceeds will benefit the South Beach/Mission Bay Business Association and the South Park Improvement Association.

Following the success of last year, we will again have many excellent restaurants and bars in the South Beach and Mission Bay Area showcasing their signature dishes and drinks. They will be available for purchase at a moderate cost. We are expanding the fair to feature other neighborhood businesses who wish to participate. There will be an entertainment stage with live music, a children's activity area and some new events to enhance the fair and showcase the spirit of the area.

We invite you to come and participate in “A Taste of South Beach/Mission Bay” and showcase your company’s products and services to our guests from the San Francisco Bay Area and beyond. Last year’s event was a great success - we had beautiful weather, lots of fun and 3,000 visitors in the quaint and beautiful South Park, San Francisco’s oldest park. We expect to have 5,000 + visitors in our second year. We’ve attached details about the fair and information on how to register to reserve a booth. Please fill out the Registration Form and return it by September 4th to reserve a space for your business. Spaces will be reserved on a first come first serve basis.

On receipt of your registration form, we’ll send you a confirmation packet with additional information about the event, vendor load-in and load-out schedule, parking info and more.

We do hope you’ll take advantage of this opportunity to promote your business to a large number of food and drink lovers from around the Bay Area. As a participating vendor, you will be listed in our program guide, flyers, and appear on our website and other marketing materials and signage prior to and on the day of the event.

If you have further questions please contact Darren Fanelli at darrenfanelli@yahoo.com or Eric Rubin at eric@tresagaves.com

Thank you for your consideration,
Katherine Webster, President
South Beach/Mission Bay Business Association

Vendor Information

Spaces. Vendor space assignments/requests will be made on a first come basis. When a final layout map is available vendors will be contacted in order of receipt of full payment for the space assignments. All vendors will be mailed maps, access placards and parking permits prior to the event. The deadline for signup is September 4, 2009.

Green Policy. This is a green event. All food vendors are required to use only compostable plates, cups, utensils, etc.

Rentals. Your check covers everything! Rental equipment (tents, tables and chairs) are provided with a fee ($500 for food/bev; $350 all others) plus a fully refundable deposit. Deposit checks will be returned at the end of the event upon confirmation of all equipment returned in original condition. If you bring your own tent the cost of the space will be $400 for food/bev; $250 for all others.

Tickets. Food and Beverage tickets will be sold to visitors at each gate for $1 per ticket Culinary vendors may create dishes for 1-10 tickets. At the end of the event, food tickets can be submitted to SBMBBA for cash reimbursement of 75% of ticket sales. For example you turn in 1,000 tickets at the end of the event you receive $750. This only applies to the food/bev vendors. All remaining proceeds from ticket sales will benefit the South Beach/Mission Bay Business Association and the South Park Improvement Association.

SBMBBA Membership. All new vendors will receive a complimentary SBMBBA membership for the remainder of 2009. All returning vendors are encouraged to renew their South Beach/Mission Bay Business Association membership. ($50/year for less than 50 employees or $100/year for 50 or more employees).

Questions?
Eric Rubin eric@tresagaves.com
Darren Fannelli darrenfanelli@yahoo.com

Vendor Invoice

Item	Rental Fee	Total Rental	Deposit	Total Deposit
1 Space (10’x10’)	$500/$350		$250	$250
2 Spaces (10’x20’)	$600/$450
Tent (10x10, w/sides)	$200	x( )qty=
Tent (10x20, w/sides)	$350	x( )qty=
8’ Table (ea)	$15	x( )qty=
Folding chair (ea)	$5	x( )qty=
Table cover (ea)	$20	x( )qty=
Retractable stanchion	$25	x( )qty=
		Total:		Total: $250

Note: Your $500 payment (food/bev) or $350 (other) covers everything. That one check covers the space, tent, table, table cover, and chairs. Everything that is listed under ‘Below are Additional Items’ are only if you want extra chairs, tables, etc. If you bring your own tent the cost of the space will be $400 for food/bev; $250 for all others.

Payment. Both payments are due on registration. Please mail 2 separate checks, made payable to SBMBBA, for the total rental and total refundable deposit to:

SBMBBA
221 King St., 94107-1754.

South Beach/Mission Bay Business Association 2009 Membership Dues
If you do not wish to, or cannot, participate in this wonderful event please help the SBMBBA in its efforts to support the local Business by joining now or pre-paying your 2009 membership dues! Enclose a separate check in the amount of $50.00 (less than 50 employees) or $100.00 (50 employees or more) with “2009 membership Dues” in the memo field.

Vendor Registration/Contract

Organization / Company___________________________________________________

Contact Name & Title______________________________________________________

Address ________________________________________________________________

Phone _______________________________________ Fax ______________________

Email __________________________________________________________________

Menu or Item Descriptions _________________________________________________

Your company description exactly as you would like it to appear in any promotional materials. (Limit 25 words):

Contract for “A Taste of South Beach/Mission Bay” Vendors
THIS AGREEMENT, entered into by and between South Beach/Mission Bay Business Association (herein after referred to as SBMBBA) and the exhibiting company (hereinafter referred to as Exhibitor), is made with the following terms and conditions, which are mutually agreed upon by both parties:

1. Exhibitor will receive from SBMBBA: an Exhibitor Info Packet containing information regarding LOAD-IN, SET UP and LOAD-OUT schedule. It will also include the event schedule and map. It is the responsibility of the Exhibitor to become familiar with this information.

2. SBMBBA shall not be liable or responsible for any injury to exhibitors, their employees, guests or visitors while within the space or spaces contracted for by the Exhibitor; nor shall SBMBBA be liable for the loss of any goods from any cause whatsoever while the same are in transit to or from the show, or while they are in the exhibit area. Exhibitor shall be solely responsible for insuring that all display devices within or leading into their exhibit space shall be of a type normally suited for such purposes and shall comply with all applicable codes and safety standards.

3. Exhibitors shall comply with all applicable electrical, fire and health department rules and regulations and all city, state and federal laws.

4. Exhibitor may not sublease, assign or apportion their space. You may make prior arrangements with SBMBBA to share your booth space.

5. Exhibitor agrees to provide proof of insurance as an “Also Insured” to SBMBBA if requested.

6. Exhibitor’s booth shall be staffed during all event hours. Please do not plan to leave early, as this will compromise the experience promised to our paying visitors.

7. Exhibitor agrees to be on site & ready to set up after 10am and agree to begin breaking down your booth at 5:50 pm on September 19th, 2009, with ABSOLUTELY NO BEVERAGE SALES WHATSOEVER happening after 6 pm. Do not arrive on site before 9 am..

I have read the contract to exhibit at SBMBBA’s “A Taste of South Beach/Mission Bay” Street Fair and I agree to the terms and conditions.
Signature _____________________________

Title _________________________________

Date _________________________________

Once your sponsorship agreement is complete, we will contact you to collect artwork and logos for event collateral. Or you can email your logo/.gif images to info@southbeachmissionbay.com